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TO: Mayor Richard C. Irvin
FROM: Robert Greene, City Traffic Engineer
DATE: October 11, 2021
SUBJECT:
A Resolution extending the current Citywide Traffic Signal and Street Light Maintenance contract with Meade Electric Inc., two additional years, for the period December 1, 2021 through November 30, 2023.
PURPOSE:
To extend the current contract with Meade Electric Inc., for Citywide traffic signal and combination pole street light maintenance an additional two years.
BACKGROUND:
The City participated with DuPage County, City of Naperville and Village of Lombard on a joint bid for electrical maintenance services in August of 2019. Meade Electric Inc. was the low bidder for the Aurora portion of the joint contract at $1,068,968.20. The general premise was to increase the bid pool, in order to receive the best per signal bid possible for traffic signal and combination pole street lighting maintenance. DuPage County was the bidding agency. The current contract began December 1, 2019 and will end on November 30, 2021. Within the contract is an extension clause for two additional years, with a one-time 4% increase for the contract unit prices, for the duration of the extension period, December 1, 2021 through November 30, 2023.
DISCUSSION:
The contract involves routine monthly patrol checks and maintenance of 124 traffic signal locations along with 216 lighting fixtures on traffic signal combination poles and non-routine maintenance (extra-work maintenance & improvements). For the 2 year contract extension, the 4% cost increase would result in a total maximum cost of $ 1,111,726.93 (or $ 555,863.47 per year), subject to traffic signals remaining on City maintenance and maximum use of extra work items. Through agreement between the City and State, we currently maintain 26 State traffic signal locations. Regarding the 26 State traffic signals, the State pays approximately 50% of the maintenance cost, City would be reimbursed by the State a total of approxima...
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