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TO: Mayor Richard C. Irvin
FROM: Shanita Thompson, Director IT Operations
Jeff Anderson, Deputy CIO
DATE: November 2, 2020
SUBJECT:
Request authorization to amend the contract with Microsoft, Inc. through the State of Illinois Central Management Services' bid awarded to CDW, Inc in 2015, to allow for the purchase of Microsoft Enterprise M365 security and mobility licenses through Dell, Inc. 1 Dell Way, Round Rock, TX 78664, in the amount of $20,511.84 (also through the State of Illinois Central Management Services bid awarded in 2020).
PURPOSE:
These licenses will provide additional mobility functionality and security for Microsoft cloud-based services. As the City IT department consolidates services from two distinct physical networks into one environment for the entire City, these licenses from will replace on-premises Microsoft licenses as well as additional 3rd-party licenses to provide a scalable, secure Microsoft-centric environment. These licenses for Microsoft Enterprise, Mobility and Security as well as will allow City employees to have secured access to City services regardless of the device (smart phone, computer, tablet) the employee utilizes. This includes Azure Active Directory which will provide self-service password reset capability for City employees as well as, advance multi-factor authentication and single sign-on abilities. The Advanced Threat Projection licenses consolidate four disparate spam-filtering and anti-virus products into one enterprise solution. The Microsoft Intune licenses will allow IT staff to deploy applications to city mobile phones which will greatly reduce the need for City employees to bring their devices to IT for service.
BACKGROUND:
In March 2018 The City approved a three year agreement for Microsoft licenses through a bid issued by the State of Illinois Central Management Services and awarded to CDW, Inc. in 2015 (the City piggybacked on an in force bid). The State of Illinois extended this original b...
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