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TO: Mayor Thomas J. Weisner
FROM: Stephen K. Andras, P.E.
DATE: March 7, 2014
SUBJECT:
A Resolution Authorizing the Execution of an Agency Agreement with the State of Illinois Department of Transportation for the Funding of the Clean & Seal Joints on Runway 15/33 Project.
PURPOSE:
To obtain City Council approval to authorize the execution of the Agency Agreement with the Illinois Department of Transportation Division of Aeronautics for the funding of the Clean & Seal Joints on Runway 15/33 Project.
BACKGROUND:
The City Council approved payment in the amount of $38,000 for the engineering design of this project under resolution R13-342. This payment will count toward our local share. Bids for this project were received on January 17 of this year through the Illinois Division of Aeronautics (IDA). In order for the IDA to award this project it is necessary to execute an Agency Agreement with the City of Aurora.
DISCUSSION:
The Agency Agreement outlines the cost sharing for this project. The total project cost is $592,594.25. The Federal share is $541,441.03 (91%) and the Local share is $51,153.22 or about 9% (see Project Status Report exhibit 1).
The Project Status Report indicates a shortfall of $90,416.03. This amount has not yet been released as part of the airport's 2014 Non-Primary Entitlement money which will be released later this year. Consequently, the City of Aurora will be required to front-fund our local share plus the 2014 entitlement shortfall in the amount of $141,570.00. The balance of this amount and our local share will be refunded once the project is complete.
The State of Illinois will act as our agent on this project. We will submit our local share to the State. Once received, they will make all disbursements of funds under this grant.
A budget amendment has been processed in the amount of $600,000 for this project. Expenditures will be made out of the Airport Fund Account No. 504-1810-433.73-25....
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