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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager (Engineering)
William Brown, IT Project Manager
DATE: November 12, 2024
SUBJECT:
A Resolution authorizing the Director of Purchasing to purchase video conferencing hardware and services for the new Public Works Facility from Burwood Group, Inc., Chicago, IL, for a total amount not to exceed $255,027.72.
PURPOSE:
To purchase video conferencing hardware and services for the new Public Works Facility.
BACKGROUND:
As part of the construction of the new Public Works Facility, the City is planning to install video conferencing hardware in two conference rooms and one large, dividable 3,650 SF training room (see "Exhibit A" for locations). Also included in this scope will be the purchase of additional (up to 85 inch) display monitors in nine (9) other larger offices and common areas. It was determined that Burwood Group, Inc. was the preferred vendor to provide the hardware and service summarized in the attached quotation ("Exhibit B") based on the following information:
After a competitive bid process and subsequent discovery project, resolution R23-006 awarded configuration and migration of Microsoft SharePoint services and Microsoft Teams environment remediation to Burwood Group, Inc. ("Burwood").
As part of the services included with R23-006, Burwood completed a thorough evaluation of the current SharePoint environments which included interviews with key members of every City department. This evaluation allowed Burwood to understand how SharePoint and Teams were being utilized throughout the City. Burwood then made recommendations for migrating data to the Microsoft SharePoint Online environment as well as modifying Microsoft Teams for better utilization by city staff.
Due to the detailed knowledge of the city's SharePoint and Teams services and the extensive integration of these platforms, city staff believes Burwood is best suited to build upon the SharePoint ...
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