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TO: Mayor Richard C. Irvin
FROM: Jim Birchall, Chief Public Facilities Officer
Jolene Coulter, Director of Purchasing
DATE: December 10, 2024
SUBJECT:
Resolution extending the contract for Job Order Contracting Services (JOC) with F.H. Paschen, S.N. Nielsen & Associates, LLC of Chicago, IL.
PURPOSE:
To continue services with F.H. Paschen as the City's Job Order Contracting (JOC) vendor that will continue an efficient way for Public Facilities and other departments to obtain competitive pricing for a variety of capital improvement projects and maintenance/repair projects allowing the option for other entities to piggyback on our program.
BACKGROUND:
After many years of the City of Aurora piggybacking on other entities JOC agreements, the City published a Request for Proposal in 2020 to create our own JOC program(R20-221). JOC purchasing is a method to have a third party create the competitive pricing system using the RS Means for all subcontractors and services needed for a given project. The RS Means is a division of Reed Business Information that provides cost information to the construction industry so contractors in the industry can provide accurate estimates and projections for their project costs. It has become a data standard for government work in terms of pricing, and is widely used by the industry as a whole. This shortens the time it takes to obtain pricing for these projects,yet provides a competitive and transparent process to ensure the best value for the City.
Many professional firms can act as the administrator of a JOC. The intent of the Request for Proposal was for the City to establish our own program to provide efficiencies in obtaining pricing, which will save staff time, be available for emergencies, and create a possible revenue stream from other entities piggybacking on our own program.
DISCUSSION:
The current agreement expires December 31, 2024. After years of experience with F.H. Paschen, S.N. Nielsen & Associates, LLC, ...
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