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TO: Mayor Thomas J. Weisner
FROM: Jason Bauer, Engineering Coordinator
DATE: July 12, 2016
SUBJECT:
A resolution to award the Water & Sewer Division aggregate supply contract to Lafarge/Conco Western Stone Co.
PURPOSE:
To award the 2016 Water & Sewer Division Stone supply Contract.
BACKGROUND:
The Public Works Water and Sewer Division utilizes a variety of aggregates in the daily operations of the Division. It is anticipated that the amount to be purchased from any one specific vendor will exceed $25,000, therefore prices were solicited through the City's advertising procedures in March 2016. One supplier, Boughton Materials, Inc., submitted a bid which was rejected in May 2016 by City Council because the prices exceeded the anticipated amount.
An existing agreement, attached as Exhibit B, between the City and Lafarge/Conco Western Stone Co. outlines various reduced prices on materials available to the City. The reduced prices are approximately 20% less than their advertised aggregate prices. A summary of the prices is attached as Exhibit A.
The Water and Sewer Division personnel currently drive a City dump truck to the desired supplier to pick up the materials and return them to the yard for storage. Lafarge/Conco in North Aurora is the closest available quarry resulting in favorable transportation costs.
DISCUSSION:
The Purchasing Division has recommended that City Council pass a resolution using the Direct Method as defined in the City's code, due to the savings resulting from transportation /delivery cost and the fact that the prices are lower than any bid received when this contract was publically advertised.
The aggregate materials are to be purchased using the account number 510-4063-511-65-21.
IMPACT STATEMENT:
There will be no impacts to the public or any other City Departments.
RECOMMENDATIONS:
I request a vote be taken according to the direct method so that the proposed resolution may be adopted.
cc: Alderman O'Connor, Chairman...
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