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TO: Mayor John Laesch
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: March 9, 2026
SUBJECT:
A resolution to award the 2026 Citywide Pavement Patching for Water and Sewer Maintenance to Schroeder Asphalt Services, Inc.
PURPOSE:
This is an annual project that is required to patch pavement in the public right of way that was damaged in relation to utility repairs such as water main breaks and sanitary sewer repairs.
BACKGROUND:
The proof of the advertisement is attached as Exhibit A. Two bids were received, opened, and reviewed on February 25, 2026. The posted bid document is attached as Exhibit B. The tabulation of those bids attached hereto and incorporated as Exhibit C. The lowest responsible bid was from Schroeder Asphalt Services, Inc. in the amount of $1,058,300.00. A copy of the submitted bid is attached as Exhibit D. The lowest bid came in approximately 0.5% below the engineer's estimate. It is anticipated that a small portion of this contract will be used to address individual utility repairs performed by contractors to take advantage of better restoration prices. A portion of this contract will also be used to remove and replace sidewalk squares that have been identified as trip hazards.
This bid is required to follow the City's Local Preference Ordinance, however, there was only one bid received from a certified local vender, Geneva Construction, Co. of Aurora, IL, in the amount of $1,154,850.00, 8.7% higher than the lowest bid which is outside the percentage which would allow them to match the lowest bid.
DISCUSSION:
This Citywide project will benefit the entire community, as it is the only contract that will be in place to repair the roadways that are damaged throughout the year due to utility repairs. This work is budgeted on an annual basis. This contract shall have a maximum value of $1,058,300.00 budgeted in 2026 with funds coming from the entire amount budgeted in Account Number 510-4063-511-38-38 ($695,000.00), $223,300.00 f...
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