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TO: Mayor Richard C. Irvin
FROM: Shanita Thompson, Director IT Operations
DATE: March 4th, 2020
SUBJECT:
Approve a resolution to contract with MDI Access Data Center Solutions ("MDI"), 123000 S Keeler Ave, Alsip, IL 60803 for the UPS Battery and Maintenance vendor for the UPS units at the Aurora Police Department, 1200 E Indian Trail, Aurora, IL 60505 in the annual yearly amount of $62,300.00 from 2020 to 2024 totaling $311,500.00 over the five years.
PURPOSE:
The UPS systems at the Aurora Police Department support several critical public safety functions including 911 Dispatch and the Harris Radio System. These systems are a complicated array of batteries that provide a conditioned electrical current as well as serve as backups in case of electrical failure. The battery array requires preventative maintenance and MDI has been doing this for the last several years.
This contract is considered a sole source as MDI is the only vendor that is local and can guarantee onsite service within an hour if there is a failure on these UPS units. The IT Division is standardizing all UPS units within all City properties. The previous contract expired on 12/27/2019, so the City is without support at this time.
BACKGROUND:
Central Services completed a NON-CIP Decision Package for a five year period 2020 through 2024 for the UPS Batteries and Maintenance. This UPS maintenance is being transferred to the IT Department, so there will need to perform a budget transfer to the IT Department for this resolution.
There is a 2020 decision package that has been approved and budgeted until 2024 in the amount of $62,300.00 annually for a 5-year total of $311,500.00. Monies are budgeted in account number 101-4010-417.38-05.
DISCUSSION:
By approving this resolution, the City will continue to have maintenance on the critical UPS system at the Police Department. MDI has been the previous sole source vendor for the UPS units at the Police Department.
As part of the continued...
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