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TO: Mayor John Laesch
FROM: Chris Ragona, Director of Community Services
DATE: June 11, 2026
SUBJECT:
A Resolution to Establish a Preferred Contractors List for the 2026 Aurora Rental HVAC Replacement Program.
PURPOSE:
The purpose of this resolution is to establish a Preferred Contractors List for the 2026 Rental Housing Heating, Ventilation and Air Conditioning (HVAC) Systems Replacement Program. The preferred contractor list was developed upon completion of the City's Request for Proposal's (RFP) evaluation process.
Submission of a proposal does not bind the Contractor to the performance of work under this resolution. The Contractor(s) deemed to be in the best interests of the City, HVAC program's purposes, and landlord's property, will be given an opportunity to accept or decline projects on a case-by-case basis. If that Contractor declines a project, the next Contractor deemed to be in the best interests of the City will be given the opportunity.
BACKGROUND:
The Rental HVAC Replacement Program is funded through a $2M CDBG-CV IL DCEO Grant. City Council approved acceptance of the State grant on October 14, 2025 (see attached Exhibit H, R25-320). The purpose of the grant is to preserve single and multi-family, landlord owned units, up to six units total, and occupied by low-and moderate-income tenant households. This HVAC rehabilitation effort will improve the City residents' housing air quality, increase energy efficiency, and reduce utility bills. The Program's landlord application cycle opened on March 23, 2026 and closed on April 27, 2026. While program participants (landlords) are responsible for coordinating and scheduling HVAC contractor inspections and any necessary installations, the State requires the City to contract with the contractors directly. To manage the anticipated project volume and to streamline procurement, City staff determined that establishing a Preferred Contractors List would ensure that all work meets federal, State, and...
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