TO: Mayor Richard C. Irvin
FROM: Derrick Winston, Asst. Superintendent Fleet & Facilities Maintenance
DATE: March 20, 2019
SUBJECT: 2019 Vehicle Replacement
PURPOSE:
To obtain authorization to purchase a replacement tandem axle dump truck for the Street Maintenance Division.
BACKGROUND:
The Street Maintenance Division currently operates 48-347, a 1999 International 4900 tandem axle dump truck that was purchased new in 1998.
DISCUSSION:
During daily operations the Street Maintenance Division utilizes dump trucks to transport various materials. Due to excessive age and maintenance costs, one of these trucks, 48-347, has been identified for replacement in 2019.
In place of a standard fixed mount dump body the replacement truck will be equipped with a Swaploader changeable body system which will initially include a removable dump body and an anti-ice brine spraying body. The system is expandable which will allow other types of bodies to be added in the future. The utilization of one truck to perform multiple tasks will expand the versatility and operational capabilities of the Street Maintenance Division. Additionally, the procurement of this multi-platform truck will result in a future cost savings by reducing the rate of fleet growth as Public Works continues to meet the increasing demands of street maintenance.
The City of Aurora participates in Sourcewell, formerly known as the National Joint Purchasing Alliance, for the purchase of replacement and additional vehicles. This program bids vehicles for purchase allowing the City to satisfy our own bidding process with less effort and using a greater purchasing power to get lower prices.
A cooperative purchasing program is being used therefore the local preference policy does not apply.
I am requesting authority to purchase a replacement tandem-axle dump truck through Rush Truck Center, Chicago, using Sourcewell, for a quoted sale price of $210,831.00.
$178,000.00 is budgeted in account: 340-4460-...
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