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TO: Mayor John Laesch
FROM: Robert Leible, Superintendent of Water Production
DATE: December 8, 2025
SUBJECT:
A resolution to award a contract for well maintenance services for Well 20 to Layne Christensen Company in the not to exceed amount of $225,113.00.
PURPOSE:
To obtain City Council approval to award a contract to Layne Christensen Company (Layne), 721 W. Illinois Avenue, Aurora, IL, to perform all necessary services as required and bid, to return Well 20 to full operational and functional status.
BACKGROUND:
Well 20, located at 1910 Bilter Road, is a deep well with the pump and motor setting 838 feet below the surface and is normally capable of supplying approximately 1,870,000 gallons of water per day. The pumping output from Well 20 has recently decreased and has been trending downward. Lost capacity is approximately 25% of rated capacity, indicating the need for necessary pump maintenance. The well is currently out of service. The well's pump/motor assembly must be removed from the well for inspection, testing, and subsequent rehabilitation or replacement of specific components.
The Water Production Division (WPD) retained Engineering Enterprises, Inc. (EEI) to provide professional services for project administration.
DISCUSSION:
The project to perform the subject work was publicly advertised on November 7, 2025 (Bid No. 25-223) and bids were opened on November 24, 2025. Two (2) bids were received and the bid tabulation is attached. The lowest base bid is $210,113.00 submitted by Water Well Solutions Illinois, LLC (WWS). The second bid was submitted by Layne for the amount of $215,580.33.
Section 2-408, Local Preference in Purchasing and Contracting did apply to this bid and Layne's bid is within 5% of the apparent low bid. Layne has elected to match the low bid of $210,113.00 as allowed under Section 2-408. Layne's acknowledgement is attached. Including the bid allowance/contingency of $15,000, the not to exceed amount is $225,...
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