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TO: Mayor Richard Irvin
FROM: Michael Pegues, CIO
Jeff Anderson, Deputy CIO
Keith Wouk, Network Manager
DATE: November 6, 2023
SUBJECT:
Resolution to provide annual true-up to Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502, for Network Infrastructure Managed Services of city-wide network infrastructure for an amount not to exceed $139,050.
PURPOSE:
At the time of the award of R21-136, the City and Scientel agreed upon pricing at 250 network devices in use across the City pending a detailed inventory assessment.
Following expansion of the city-wide network including new services at 1226 Grand Boulevard, 101 Lake Street and expanded services at River Edge Park, Aurora Police Department, City staff and Scientel agree that 527 network devices will be in use by the end of 2023.
BACKGROUND:
In 2016, the IT Department received Council approval to enter a five (5) year SmartNet maintenance agreement with Cisco that totaled $2,159,885. From 2016 until the passage of R21-136, the IT Department received Council approval for purchase of new and replacement Cisco equipment totaling $1,034,753. This 5-year total spend of $3,194,638, equated to a $638,928 average annual spend on Cisco equipment and licenses.
The Scientel agreement approved in R21-136 also includes network design, planning, procurement, monitoring and installation of devices which is not included in the former Cisco agreement.
Based upon the true up submitted in 2022, Year 3 of the agreement in R22-357 was to have been $762,200. The increase in the size and scope of the city network and subsequent number network devices deployed adds $139,050 to that amount making the new cost for Year 3 $901,250 which will be billed to the City quarterly.
City IT staff maintains accountability and control of the network traffic and is responsible for overall network performance. With this agreement, City IT staff has a co-partner to help manage physical components and develop network enhancemen...
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