cover
TO: Mayor Richard C. Irvin
FROM: Jason Bauer, Assistant Director of Public Works/Assistant City Engineer
DATE: August 14, 2023
SUBJECT:
A resolution increasing the authorized amount due to the Illinois Department of Transportation for the City's share of the IL Route 34 Grade Crossing Structure over the CN RR project to $320,509.59.
PURPOSE:
The City executed an IGA with the State of Illinois for the construction of a grade separation structure at the Route 34 crossing of the Canadian National RR tracks, just west of the intersection of Frontenac Road and US Route 34. The IGA laid out the cost share of the project, with an anticipated City share of $208,350. Based on changes to the project and final as-measured installed quantities, the final City share of the improvements is $320,509.59. Council action is required to increase the allotted funds prior to submitting payment to IDOT.
BACKGROUND:
This project was constructed in 2015/2016 and consisted of replacing the at-grade crossing with a new grade separated structure. The costs were split amongst various parties, with the City paying for certain items including a share of the overall construction, along with various utility relocations - most notably sections of a 16" water main located on IDOT property. As with any such agreement, the final payment is based on the actual work completed, which in many cases differs from what was contained in the preliminary bid documents. This generally occurs when there are scope changes that aren't known until construction commences.
DISCUSSION:
The City previously paid an invoice to IDOT in the amount of $122,804.10 and received the second and final invoice in the amount of $197,705.49. In 2016 the City accrued $30,700 to process the anticipated final payment. The additional funds in the amount of $167,005.49 are available in account 340-4060-431.73-80 and will be transferred into the correct account 340-4060-431.79-60 (GB112) prior to making the payment...
Click here for full text