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TO: Mayor Richard C. Irvin
FROM: Shanita Thompson
DATE: January 17, 2018
SUBJECT:
A resolution authorizing the purchase of uninterrupted power supply ("UPS") batteries and annual preventative maintenance for our IT closets located around the city for a total cost of $26,290 for replacement of batteries, and annual maintenance for three years in the amount of $1960 each year to United Power & Battery.
PURPOSE:
To obtain approval authorizing the purchase of uninterrupted power supply ("UPS") batteries and annual preventative maintenance for our IT closets located around the city for a total cost of $26,290 for replacement of batteries, and annual maintenance for three years in the amount of $1960 each year to United Power & Battery.
BACKGROUND:
The UPS batteries were due for replacement in 2017. A RFP was performed in March of 2017. United Power & Battery won the bid with the price of total battery replacement and removal cost coming in at $17,180, and annual maintenance for three years in the amount of $1960 each year. Upon replacement of the UPS batteries in our main IT closets located around the city, it was realized that the bid did not include the replacement of IT's Disaster Recovery site UPS batteries which are located at Fire Station 8. The additional cost of the batteries and replacement costs of $7,150 took the costs over $25,000.
DISCUSSION:
This project is mostly completed with the exception of the DR site. The accounts used for the past purchase and maintenance were 255-1232-419.38-26 and 340-1232-419.38-26. The account that will be used to purchase the additional batteries and paying for maintenance going forward will be 101-1380-419.38-26.
IMPACT STATEMENT:
We are currently running the risk of not having any backup power if we lose power at Fire Station 8, and that will bring down critical systems and our disaster recovery site if these batteries are not replaced.
RECOMMENDATIONS:
It is recommended to authorize the purchase of un...
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