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TO: Mayor Richard C. Irvin
FROM: Division Chief Demas
DATE: November 15, 2024
SUBJECT:
To approve a resolution for purchasing issued clothing and uniforms from Ray O'Herron Co. Inc. members of the Aurora Fire Department.
PURPOSE:
The current clothing and uniform contracts are held by JCM Uniforms, Inc. expire on December 31, 2024. A new contract is needed to continue to provide contractually mandated items to the fire department members at the beginning of 2025.
BACKGROUND:
Prior to the expiration dates of the current contract, the fire department with help from the purchasing department solicited bids for department clothing and uniforms to replace worn and damaged items for current firefighters and provide clothing and uniforms to new hires in accordance with the collective bargaining agreements. There were three (3) Groups, for this year's bid solicitation process.
DISCUSSION:
As a result of soliciting bids, two (2) submissions were received for department clothing and uniforms for the three (3) Groups.
Bidders:
JCM Uniforms Inc., Joliet, IL
Ray O'Herron Co. Inc., Danville IL
While JCM Uniforms is the lowest bid, however the requested delivery was 2 weeks for the operational readiness of the Fire Department and JCM Uniform has noted a 4-week delivery and Ray O'Herron has stated they can meet this requirement.
Therefore, the Fire Department is recommending Ray O'Herron Co as the lowest, most responsible bidder.
This bid was subject to the Local Preference Ordinance, however no local bidders submitted.
The contract shall be for one year with provisions for two (2) one-year extensions based upon mutual agreements.
IMPACT STATEMENT:
Will require the Purchasing Department to create open purchase orders for the vendors due to the number of times that orders will be placed throughout the 2025 fiscal year.
Funds are expected to be appropriated in the Fire Department's 2025 budget to provide $316,000 in account 101-3033-422.20-20 for...
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