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TO: Mayor Richard C. Irvin
FROM: Derrick Winston, Asst. Superintendent Fleet & Facilities Maintenance
DATE: June 24, 2020
SUBJECT:
Acceptance of contractor bid proposals for snow and ice control services of various parking lots.
PURPOSE:
To obtain City Council approval to accept proposals from contractors for Snow and Ice Control Services of Various Parking Lots (RFP 20-32), for a two year term with an additional two, 1-year extensions, subject to mutual consent between both parties.
BACKGROUND:
The City maintains numerous parking lots which includes the removal of snow and ice. In order to sustain the high level of service as in past years, contracting private services has been essential in augmenting City snow removal operations. The last contract expired in the spring of 2020.
DISCUSSION:
The City advertised request for proposal (RFP 20-32), "Snow and Ice Control Services of Various Parking Lots", and received responses from six companies. The proposals were publicly opened on June 3, 2020. After examining operational logistics, verifying references, and comparing pricing, the following three contractors are recommended:
Montgomery Landscaping, Inc. Oswego, IL
Semper Fi Yard Services, Inc. Aurora, IL
RB Enterprises USA, Aurora, IL
I am also recommending that J & G Services, Inc. of Aurora, IL be approved as a back-up contractor during the term of this contract.
Tovar Snow Professionals, East Dundee, IL is not being recommended due to unfavorable reviews from past and present customers.
The various divisions utilizing contracted snow and ice control services have appropriated monies for these expenditures in the following 2020 accounts: 101-4010-417.36-01 ($90,000), 520-4432-437.36-01 ($45,000), 530-4433-437.36-01 ($35,000), and 530-4434-437.36-01 ($64,500).
None of the recommended contractors have outstanding debt with the City.
IMPACT STATEMENT:
Without the retention of private contractors to augment operations, the timeliness of snow ...
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