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TO: Mayor Richard C. Irvin
FROM: Gio Santana, Superintendent of Parks
DATE: 4/17/2019
SUBJECT:
Resolution authorizing expenditures exceeding $25,000 for purchase and installation of three helical piers for the observation decks at Mastodon Island.
PURPOSE:
To authorize the contract for installation of the helical piers for the observation decks
BACKGROUND:
The original bid for construction of the Mastodon Island was completed in the fall of 2017 and the project was awarded to Elanar Construction which did not include the ammenties for the island. In the spring of 2018, after submitting our application for permits it was discovered that the building plans for the observation decks did not meet Building & Permits requirements, after a meeting with B&P it was established that in order to meet the safety requirements, the observation decks needed to be installed with helical piers. Elanar was not able to perform this specialized work. The consultant estimated the costs to be less than $25,000, so we followed the informal solicitation process for the anticipated purchase and installation of the helical piers.
An informal solicitation was sent to five vendors provided to Purchasing from the consultant working on the Mastodon Island project and an online search. Two companies responded to the solicitation and of the two companies only Techno Metal Post offered installation services.
Since this was performed as an informal solicitation, the local preference ordinance did not apply.
DISCUSSION:
The original proposal from Techno Metal Post for purchase and installation of three helical piers came in at $44,550, due to the cost we decided to move forward with just one helical pier for $17,875, however due to weather related delays, the work was postponed to spring 2019. During a recent meeting with Techno Metal Post to discuss scheduling for the upcoming work, they offered to install the two remaining piers for $10,000 each ($20,000) for a total discounte...
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