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TO: Mayor John Laesch
FROM: Michael Kaufman, Assistant Fire Chief
DATE: May 21, 2025
SUBJECT:
Requesting approval to enter a garage door maintenance contract with Allied Door Inc. for an annual cost of $9,120.00. This is a one-year contract with an option to extend it to 2026 and 2027 at the same rate.
PURPOSE:
The goal of setting up a garage door maintenance program is to avoid major garage door issues that put the doors out of service and cause the city to pay for emergency repairs. The maintenance program includes quarterly maintenance to all of the Fire Department's 33 garage doors.
BACKGROUND:
The maintenance and repair of garage doors is one of the Fire Department's biggest station expenses on an annual basis. The garage doors are used on a constant basis as fire companies enter and exit the buildings, causing the need for regular maintenance. The department has never had a maintenance program and has historically been reactive to fixing problems rather than preventing them with maintenance. The fire department spent $38,000 in 2024 to repair and replace doors within our stations. The goal of routine maintenance is to eliminate the need for major emergency repairs by maintaining our doors properly.
DISCUSSION:
The maintenance program will benefit the city by reducing the annual amount of funds spent on the repair/replacement of the doors. The Fire Department currently has a budget line item for garage door maintenance in account 101-3033-422.38-05. The annual budget for 2025 is $16,000. The contractor that the department has chosen is Allied Door Inc. As shown on the bid tabulation sheet, their annual cost of maintenance is a bit higher than BDK, however their hourly rate and emergency rate are significantly lower than BDK. Given these factors, Allied Door Inc. will be the least expensive and most qualified bidder for the maintenance program. Allied Door Inc. has no outstanding debt with the City of Aurora.
IMPACT STATEMENT:
The garage door m...
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