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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: July 22, 2024
SUBJECT:
A Resolution authorizing the Director of Purchasing to utilize the Sourcewell and Omnia Cooperative Purchasing Contracts to enter into an agreement with Interiors for Business, Inc. in the amount of $1,090,000.00 for furniture at the new Public Works Combined Maintenance Facility
PURPOSE:
To award a contract to furnish and install furniture at the new facility in the amount of $1,090,000.00 to Interiors for Business, Inc., 409 N. River Street, Batavia, IL. This amount includes the amount proposed ($1,036,255.50), plus an additional five percent as a contingency.
BACKGROUND:
The Public Works Department is consolidating the personnel and equipment from a handful of maintenance divisions (Electrical, Streets, Fleet, Water & Sewer, and Water Meter Maintenance) into a new, combined maintenance facility on a 25.4-acre city-owned parcel near Liberty and New York Streets. Construction is ongoing and is anticipated to be completed by the end of 2024 or shortly thereafter. The building should be ready to receive furniture (including desks, tables, chairs, etc.) by mid-November.
The City has contracted with Interiors for Business, Inc. of Batavia utilizing cooperative purchasing contracts in the past to provide furniture at other City facilities, including the recently renovated Human Resources Department at City Hall.
DISCUSSION:
The City elected to once again engage Interiors for Business in early 2024 to design the furniture to be included in the new Public Works Facility. The design process included multiple, iterative meetings with City staff at their showroom to view and "try out" various types of conference/break room tables and chairs, personal workstations (desks, chairs, storage), sound dampening equipment, and other furniture.
Once the final scope of furniture to be purchased and installed was established, Interiors for Business provided the attached p...
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