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TO: Mayor Richard C. Irvin
FROM: L. Eric Schoeny, P.E. Superintendent of Water and Sewer Maintenance
DATE: May 25, 2021
SUBJECT:
Request for authorization to advertise for the purchase of a new replacement wheel loader for the Water and Sewer Maintenance Division.
PURPOSE:
The purpose for this request is to obtain authorization to advertise for the non-budgeted purchase of a new wheel loader to replace Water and Sewer Maintenance's existing 2002 wheel loader.
BACKGROUND:
The Water and Sewer Maintenance Division's day to day operations involve the use of a wheel loader to load gravel and excavated spoils into dump trucks. Occasionally the wheel loader is used to install and repair water and sewer infrastructure. The existing wheel loader's engine is inoperable and not repairable. The body and frame of the wheel loader is badly corroded and not repairable as well.
The City's Equipment Services Division is recommending that the existing wheel loader be replaced.
DISCUSSION:
The City's Equipment Services Division obtained a quote for a Caterpillar 926M wheel loader from the Sourcewell Purchasing Cooperative in the amount of $145,170.00. This price includes a trade in value of $5,500.00 for the existing wheel loader. To ensure that the Sourcewell bid price is in the City's best interested, the Water and Sewer Maintenance Division recommends that additional bids be obtained through the City's formal bidding process.
This request is limited to a request for authorization to advertise since it is a non-budgeted purchase. A separate authorization to purchase and a budget amendment will be presented to the Finance Committee after bids are obtained.
IMPACT STATEMENT:
This purchase is needed to efficiently maintain the City's water and sewer infrastructure.
RECOMMENDATIONS:
Please provide the Director of Purchasing with authorization to advertise for bids for the purchase of a new wheel loader to replace the Water and Sewer Maintenance Division's unrepai...
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