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TO: Mayor Richard C. Irvin
FROM: Martin S. Lyons, Chief Financial Officer/City Treasurer
Michael Pegues, Chief Information Officer
DATE: August 20, 2019
SUBJECT:
Approval of an Agreement for Consulting Services with Marketplace.city 1218 West Oakdale Avenue, Chicago IL 60657 for the purpose of performing technology purchasing searches.
PURPOSE:
The City strives to purchase all goods and services in an efficient and cost effective manner at the lowest responsible price. In areas of specialty purchasing the City has in the past used the services of outside vendors to aid in our purchasing process. Approving an agreement with Marketplace.city (Marketplace) will provide portal to research technology related purchases across the country.
BACKGROUND:
As noted at the most recent Finance Committee the City uses a variety of processes to purchase goods and services including the use of third party consultants in areas with restricted access or areas requiring technical expertise. Our utilization of brokers/consultants for the purchase of health/life and risk/liability insurance coverage is a typical example
DISCUSSION:
City staff has reviewed a proposal from Marketplace which provides for selection/search of technology related services/supplies/equipment at a fee for service price of 7.0% of the purchase price. A copy of the agreement with Marketplace is attached. Staff has met with Marketplace several times and reviewed their services in detail. Utilizing these services does not result in any direct costs to the City as vendors pay Marketplace directly upon being chosen to provide services or goods to the City (within 30 days of being paid by the City for a given contract/purchase).
If approved, Staff will review the performance of Marketplace from the approval date through the end of 2020 to assess their performance. This review will include the performance of recommended vendors as well as a statistical review of pricing through Marketplace com...
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