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TO: Mayor Richard C. Irvin
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: April 14, 2022
SUBJECT:
A Resolution authorizing the execution of an Engineering Agreement with HR Green, Inc. in the not to exceed amount of $21,564.00, and the appropriation of $22,000.00 of Motor Fuel Tax (MFT) Funds for the Montgomery Road Resurfacing Project.
PURPOSE:
This is a Resolution to approve the above referenced Engineering Services Agreement and to appropriate Motor Fuel Tax (MFT) funds as required by the Illinois Highway Code.
BACKGROUND:
The City applied for federal funding in the March 2020 Kane-Kendall Council of Mayors (KKCOM) Call for Projects for 11 different projects. This project has secured federal funding and is one of multiple projects that was selected to be in KKCOM's 5-year program.
The project will resurface Montgomery Road from Frontenac Street to IL Route 59. The funding ratio for these projects is 75/25 (75% federal / 25% local) for Construction and Construction Engineering, up to a maximum amount of $750,000. Resurfacing projects like this help reduce the burden of funding the City's yearly resurfacing program with local and MFT funding sources.
DISCUSSION:
The City will perform Phase 1 and Phase 2 Engineering in-house. The purpose of this agreement is for the consultant to provide CAD (computer aided drafting) services only. HR Green would be the most qualified to perform the drafting as they have designed two federally funded resurfacing projects for the City within the last 6 years. Additionally, they performed the drafting services on the Eola Road Resurfacing Project and the Indian Trail Resurfacing Project in the last year and a half, both of which were designed in-house by the City. Using HR Green will bring maximum efficiency to the drafting services the City requires.
The Scope of Work is detailed in the attached agreement, noted as Exhibit 'A'. The total cost of the agreement is in an amount not to exceed $21,564.00. ...
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