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TO: Mayor Richard C. Irvin
FROM: Chris Minick, Chief Financial Officer
DATE: December 14, 2023
SUBJECT:
Seeking a Resolution to allow the Director of Purchasing to execute a Three-Year agreement between the City of Aurora and the Pipes and Drums of the Aurora Police, an Illinois Not for Profit Corporation.
PURPOSE:
The Aurora Pipes and Drums is an organization of current and former City of Aurora police officers who carry on the tradition of bagpipe music in the law enforcement profession for the City of Aurora. The intent of the agreement is to allow for the City to provide financial support to the Pipes and Drums in return for the Pipes and Drums to perform at a minimum of 5 City special events annually.
BACKGROUND:
Currently, the Pipes and Drums are paying for their own equipment and performance expenses. The agreement would allow for the City to provide financial support for the Pipes and Drums and would allow for maintenance of instruments, travel, expenses, lessons, and uniforms. In return for the annual contribution, the Pipes and Drums would agree to provide performances at a minimum of 5 Special Events annually. The events would be mutually agreed by the City and the Pipes and Drums. Currently approximately 10 officers take part in the Pipes and Drums program.
DISCUSSION:
The agreement provides for an annual financial contribution from the City. The agreement caps the annual contribution at $30,000 annually and further provides that the contribution is subject to the City's budget process. It is possible that the contribution could fluctuate annually depending on the City's budget situation as well as the Pipes and Drums' annual needs. The agreement contemplates a 2023 payment of $20,000.
The initial agreement is for a three-year term beginning 2023 and further it contains two one-year extensions for 2026 and 2027 as agreed by the Parties.
2023 payment will be made using account 215-3536-421.50-50.
IMPACT STATEMENT:
Without appro...
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