cover
TO: Mayor Thomas J. Weisner
FROM: James Dahl, MIS Director
DATE: October 12, 2015
SUBJECT:
A request to amend resolution R13-263 with Crowe Horwath, LLP, Oak Brook Illinois for an additional amount of $65,000.00 for the Technical Services and MIS Divisions.
PURPOSE:
This request will cover additional consulting services required to facilitate contract negotiations for the public safety ERP selection. The change also allows for further discovery on the public administration ERP process in developing a plan for parking ticket, call center, and building and permit solutions.
BACKGROUND:
On September 24, 2013 the City of Aurora's City Council passed resolution R13-263 authorizing a contract with Crowe-Horwath LLP in the amount of $147,608.00 to develop an Enterprise Resource Planning (ERP) software RFP and facilitate a phased approach to RFP response evaluation, product selection, and contract negotiation. On May 27, 2014 change order number one in the amount of $44,608.00 was approved to expand the process by including a RFI component. RFP 15-33 was released and responses were received on June 17, 2015. Evaluations have been ongoing since.
DISCUSSION:
As the facilitation and selection process closes, there are additional project phases required on both the public safety and public administration system selections. They are:
Public Safety - A product has been selected and services are required for contract negotiation, CAD/RMS documentation, and preparation of approval documents. Costs for the additional public safety consulting services are $26,000.00.
Public Administration - ERP responses did not adequately meet Aurora's needs for building and permit, parking tickets and hearings, or customer service and call taking. Costs for the additional public administration ERP facilitation services are $39,000.00.
To date Crow-Horwath has performed $57,000.00 of the $65,000.00 requested, and estimates and addi...
Click here for full text