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TO: Mayor John Laesch
FROM: Ram Tyagi, CIO
Jeff Anderson, Deputy CIO
DATE: June 11, 2026
SUBJECT:
Resolution requesting approval of a three-year support renewal contract to Scientel Solutions, LLC., 2021 N Eola Rd, Aurora, IL 60502, for Network Infrastructure Managed Services of city-wide network infrastructure in the amount of $2,168,127.
PURPOSE:
This resolution is requesting a renewal of the contract orginally approved via R21-136. This renewal provides for a buyout of the equipment at the end of the three-year term.
BACKGROUND:
After a competitive bidding process, Resolution R21-136 awarded the City's Network Infrastructure Managed Services contract to Scientel Solutions.
The agreement approved under R21-136 includes network design, planning, procurement, monitoring, and device installation. The contract was established as a three-year term with two optional one-year extensions, both of which were executed.
Resolution R24-034 later approved the addition of City firewalls to the contract under R21-136. At this time, the option to include firewalls under this contract will not be exercised.
DISCUSSION:
Over the course of the existing agreement, the City expanded network services greatly to many locations throughout the City. Those included large network installation at the following locations: Public Works, RiverEdge Park, Fire Stations 4, 9, 13. Other smaller network extensions adding to the expansion include 101 Lake Street, Phillips Park (Golf and Zoo), Stolp Island Garage and Grand Boulevard.
Beginning in early 2026, City IT staff worked with the Mayor's Office to research options for maintaining the city network. These options included, purchasing new network equipment, renewing for 1-year with a buyout and renewing for 3-years with a buyout. Those choices are summarized below.
-- If the City purchased new equipment from a Fortinet reseller, the three-year total cost of ownership (TCO) would be $2,344,717.83.
-- The three-year option fr...
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