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TO: Mayor Richard C. Irvin
FROM: Ken Schroth, P.E., City Engineer, Director of Public Works
DATE: July 17, 2017
SUBJECT:
A resolution adopting unit prices submitted by W.E. Mundy Landscaping & Garden Center, Inc. for the 2017 Citywide Landscaping Repair and Maintenance Program.
PURPOSE:
To set up a contract with W.E. Mundy Landscaping & Garden Center, Inc. to provide landscaping repair and maintenance for various divisions within the City of Aurora.
BACKGROUND:
This contract was last bid in the summer of 2013 which is set to expire at the end of August 2017. The contract is used primarily by the Water & Sewer Maintenance division to provide restoration of open spaces disturbed during utility maintenance and repair operations. The City of Aurora Street Maintenance Division also uses this contract to replace parkway trees. Other various City divisions utilize this contract to address minor landscaping repairs which makes up a small percentage of the program. This contract will not be used for restoration on any current or future capital improvement projects.
DISCUSSION:
The Citywide landscaping Repair and Maintenance Program was publicly advertised and bid in conformance with City procedures. The advertisement for bid is attached as Exhibit A. Three bids were received which can be seen on the attached bid tabulation attached as Exhibit B. Bids were reviewed and scored based on criteria such as fee, experience, personnel, and references as listed in the bid documents. Three independent rankers determined that W.E. Mundy Landscaping & Garden Center, Inc. was the most appropriate contractor for this program based on the established review metrics. Evaluation of the submitted unit prices accounted for half of the ranking and the vast majority of W.E. Mundy Landscaping & Garden Center, Inc.'s fixed costs were lower.
This program was budgeted in 2017 in individual accounts for each division that participates and which will be continued on a yearly bas...
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