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TO: Mayor Richard C. Irvin
FROM: Brian Katamay, Long Term Control Plan Project Assistant
DATE: March 24, 2025
SUBJECT:
A Resolution authorizing the Director of Purchasing to renew the professional services agreement with Olea Networks, Inc. DBA Olea Edge Analytics, Bee Cave, TX for large water meter sensor and analytical services in the amount of $175,940 with an additional $100,000 of contingent meter repair services, for a total of $275,940.
PURPOSE:
Large meter testing programs are an important tool to combat water loss and maintain revenue. Analysis through Sensus Analytics, a meter health diagnosis tool provided by the meter manufacturer, estimates that issues with the City's largest meters result in $257,275 in lost annual revenue. Through Olea's sensors, the City gains valuable operational data aiding development of meter repair and replacement plans. This aids Public Works staff in prioritizing work and planning maintenance activities, such as planning school water meter repairs during holiday breaks. Currently the program monitors all 109 four- and six-inch meters. By maintaining a similar funding level staff can add the City's eight-inch meter and 31 three-inch commercial meters.
BACKGROUND:
The City advertised a quality-based selection on March 16, 2023 with submissions due on April 7, 2023. Due to the specialized nature of the request, only two firms responded. Staff reviewed the submittals and selected Olea Edge Analytics (Olea) as the highest-ranking firm. Council awarded Olea the contract through Resolution R23-265 for a total of $285,000 for 109 meter sensors. The program kicked off in October 2023. Due to some battery failures early in the program, Olea extended Aurora's contract free-of-charge to cover the missing months, extending the current contract to March 2025.
DISCUSSION:
Though the City's largest meters represent only a small amount of the total meter population, they measure an outsized proportion of total end-user flow. Ole...
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