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TO: Mayor Richard C. Irvin
FROM: Kurt Muth P.E., Engineering Coordinator
DATE: August 23, 2021
SUBJECT:
Resolution authorizing the Director of Purchasing to execute the Contract Change Order Request Number 1 with Copenhaver Construction Inc. for the Wilder Park Site Improvements project in the amount of thirty-five thousand dollars and zero cents ($35,000.00).
PURPOSE:
To increase the Contract by $35,000.00 from the original value of $543,708.50 (R21-156) to a new Contract value of $578,708.50.
BACKGROUND:
The Change Order is necessary to increase the Contract Value in order to allow for the installation of the playground equipment that was previously acquired by the City. Originally, the City was going to have a separate vendor install the playground equipment and staff was going to come forward for approval of that installation. Unfortunately, as construction progressed, it was determined that the equipment needed to be installed prior to the installation of the playground surface. In order to keep the contract on schedule, Copenhaver installed the equipment in lieu of the City hiring another contractor after the Copenhaver contract was complete.
It is anticipated that the bulk of the existing contract contingency will be needed for items that generally arise during construction; on this contract those anticipated additional costs are described as follows:
The spoils from the earthwork were tested and found not eligible for disposal at a CCDD facility. As a result, the spoils will remain onsite which will increase the area of restoration and seeding post construction.
Due to the existing grade difference across the playground and shelter area and the need to keep the improvements handicap accessible, the west edge of the playground and shelter will require the installation of a retaining wall.
Existing River Street within the site limits was milled and graded to be used as the subbase for the brick pavers. With the loss of density of the asp...
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