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TO: Mayor Richard C. Irvin
FROM: Michael Houston Assistant Superintendent of Water and Sewer Maintenance
DATE: November 5th, 2020
SUBJECT:
Purchase of a VAC-CON Model V312HE/1300LHAP Combination Sewer Cleaning Machine from EJ Equipment of Manteno Illinois in the amount of $390,639.00.
PURPOSE:
The purchase of a new combination sewer cleaning machine is needed in order to help ensure that the City of Aurora meets its Environmental Protection Agency National Pollutant Discharge Elimination System (EPA NPDES) permit requirements, and to minimize sewage basement backups and street flooding.
BACKGROUND:
The US and Illinois EPAs expect municipalities like the City of Aurora to proactively maintain their sewer systems in order to avoid sanitary sewer overflows (SSO's) and minimize pollutants in storm water runoff. SSO's result in raw sewage discharges into the Fox River and other streams as well as basement sewage backups. SSO's are often caused by blockages in publicly owned sewers that could be avoided through regular sewer cleaning.
The City of Aurora's Water and Sewer Maintenance Division is responsible for cleaning approximately 1,200 miles of sanitary, combined, and storm sewers, as well as approximately 16,000 manholes and over 30,000 catch basins. Catch basins are storm inlets designed to protect sewer pipes by trapping debris in sumps. For catch basins to perform properly they need to be cleaned on a regular basis.
The W&S Division currently has three combination sewer cleaning machines. Adding a fourth sewer cleaning machine will help Aurora minimize street flooding, sewage basement backups, and raw sewage discharges.
DISCUSSION:
On September 6, 2020 the City of Aurora's Purchasing Division published an advertisement for bids for the purchase of a new combination sewer cleaning machine. On September 30th, 2020 the City Clerk received and publicly opened 5 bids for the subject purchase. EJ Equipment of Manteno Illinois was the low, responsive, re...
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