cover
TO: Mayor Richard C. Irvin
FROM: Alisia Lewis, Chief Human Resources Officer
Mike Pegues, Chief Information Officer
DATE: September 1, 2023
SUBJECT:
A Resolution authorizing the Director of Purchasing to purchase a 60-month subscription for a Human Resources Information System from Ultimate Kronos Group (UKG), Weston, FL for a total award of $1,279,400 with a 10% contingency.
PURPOSE:
The City seeks to improve efficiency and effectiveness by implementation of a Human Resources Information System (HRIS), throughout the City by automation and integration. The current HRIS utilizes portions of the City's payroll system (Naviline) and is no longer providing help desk support for this module. In addition, the City's Applicant Tracking System (ATS) was acquired by a new provider and the City will be without an ATS.
BACKGROUND:
Aurora currently utilizes CentralSquare's Superion NaviLine system (version number 9.1.20.3) for most financial and human resources administration. This version has officially received "Legacy" status, is off support, and requires replacement.
Even prior to legacy status, Superion NaviLine presented functionality gaps. For example, there are strict limitations on the kinds of data that can be tracked, and what fields can be edited. Limited built-in reporting capabilities mean that raw CSV exports are the most common way to export data from the current system, requiring manipulation in other applications to build a report. Furthermore, with the lack of functionality to create canned reports, Human Resource personnel is required to frequently duplicate work.
Superion NaviLine acts as a bolt-on to the CentralSquare payroll system, holding very little data and functionality itself. At this point, with the relegation to Legacy status, Aurora stakeholders have decided to seek a new solution.
DISCUSSION:
The City engaged Marketplace.city to find an HRIS solution.
Marketplace Process Summary:
* Created Market Landscape with 25 compani...
Click here for full text