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TO: Mayor Richard C. Irvin
FROM: Derrick Winston, Director of Public Facilities
DATE: July 28, 2023
SUBJECT:
2023 Fleet Vehicle Procurement
PURPOSE:
To ensure that City divisions have adequate vehicles to perform their missions safely and effectively.
BACKGROUND:
There are several vehicles that are authorized for purchase in the City's 2023 budget that remain to be ordered. Due to ongoing global supply and labor shortages, increasing emissions standards, and electrification initiatives, automotive manufacturers have drastically reduced, delayed, or canceled vehicle production. The limited supply and nationwide high demand have caused vehicle ordering banks to close rapidly; in some cases, less than one week. These brief ordering opportunities pose immense challenges in procuring vehicles through the City's standard bidding and approval processes.
DISCUSSION:
Manufacturers, such as Ford Motor Company and General Motors, have begun accepting limited orders for certain 2024 model year vehicles, with additional models becoming available in the upcoming months. To take part in these limited ordering opportunities and enhance the City's chance of successful procurements, the Fleet Maintenance Division is requesting authorization to place vehicle orders as opportunities arise.
In the event there are no current purchasing cooperative contracts in effect for a particular model, orders will be placed in accordance with the exceptions outlined in the City Code of Ordinances (Section 2-335).
Where available and feasible with City operations, electric and/or high efficiency vehicles will be procured.
A list of vehicles remaining to be procured, funding sources, and budgeted amounts is attached.
The requested vehicles are approved in the City's 2023 budget and funding is allocated in the following accounts: 255-3536-421.66-20 ($98,000.00), 255-3536-421.75-20 ($37,000.00), 340-1820-424.66-10 ($40,000.00), 340-1827-424.66-01 ($37,000.00), 340-1827-424.66-10 ...
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