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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: May 13, 2024
SUBJECT:
A resolution authorizing the Director of Purchasing to execute a contract with Fehr Graham Engineering & Environmental to provide construction engineering services for various underground utility installation and repair projects on an as-needed basis during the 2024 construction season, in an amount not to exceed $177,000.00. The projects will be located throughout the City and will include the repair or installation of water mains, sanitary sewers, storm sewers, and the replacement of lead water services.
PURPOSE:
To execute a contract to allow Fehr Graham Engineering & Environmental to provide services to supplement City staff throughout the 2024 construction season. Personnel from Fehr Graham Engineering & Environmental have successfully provided similar services in past. This proposal allows for a full time representative during 2024 and minimal surveying services consisting of construction layout and the preparation of record drawings as needed.
BACKGROUND:
Due to the complex nature of underground utility construction, it is recommended that a representative of the City be on-site to review the construction procedures and ensure that the new utilities are installed in conformance with the design plans and specifications. The City published a request for qualifications that was advertised on September 24, 2023 and nine firms submitted statements of qualifications. A copy of the advertisement is attached as Exhibit A. After review of the proposals by engineering division staff, Trotter and Associates, Inc. was initially selected and awarded a contract with City Council approval in late 2023. Unfortunately, the resident engineer proposed is no longer available and a comparable replacement was not able to be provided. Fehr Graham Engineering & Environmental submitted the second rated proposal during the process and this contract will take the pl...
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