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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: August 9, 2021
SUBJECT:
A Resolution allowing the Director of Purchasing to approve Change Order 1 to the Contract with W.E. Mundy Landscaping & Garden Center, Inc. for the 2021 Citywide Landscaping Repair and Maintenance Program.
PURPOSE:
The extension of this contract was approved in April 2020 by City Council (R20-094) with the final 2021 option being accepted by both the City of Aurora and W.E. Mundy Landscaping. The restoration quantities vary each year and are an estimate. At the current pace of required restoration locations and sizes, the 2021 budgeted amount will be surpassed in the near future.
BACKGROUND:
The contract is used primarily by the Water & Sewer Maintenance division to provide restoration of open spaces disturbed during utility maintenance and repair operations. The City of Aurora Street Maintenance Division also uses this contract to replace parkway trees. Other various City divisions utilize this contract to address minor landscaping repairs which makes up a small percentage of the program.
While landscaping repair might seem to be non-safety, this is not the case. Restoration of parkways in many cases results in the elimination of slip/trip hazards along with beautification. The city has received numerous requests from residents to complete this restoration as well.
DISCUSSION:
This program is budgeted on a yearly basis in individual accounts for each division that participates and which will be continued on a yearly basis, but the majority of the work will be completed for the Water & Sewer Maintenance Division using account 510-4063-511.38-34 which has a 2021 budgeted amount of $140,000.00. An additional $60,000 is currently being transferred to 510-4063-511.38-34 from account 510-4058-511.73-02 to account for the additional anticipated work to be completed in 2021 which can be seen as Exhibit A.
IMPACT STATEMENT:
If the remaining disturb...
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