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TO: Mayor John Laesch
FROM: Ian Wade, Capital Projects Manage
DATE: August 25, 2025
SUBJECT:
A resolution authorizing the Director of Purchasing to enter into an agreement with Geneva Construction Company, PO Box 998, Aurora, IL, 60507 in the amount of $276,725.20 for the resurfacing of three parking lots
PURPOSE:
To enter into an agreement with Geneva Construction Company, PO Box 998, Aurora, IL, 60507 in the amount of $276,725.20 for the resurfacing of the Customer Service Lot (3770 McCoy Drive), Parking Lot C (73 S. River Street), and various drive lanes and parking areas at the Fox Metro Wastewater Treatment Plant (682 State Route 31, Oswego).
BACKGROUND:
The City is looking to resurface the asphalt pavement on two city parking lots. Additionally, Fox Metro requested the opportunity to utilize this procurement and get portions of the drive lanes and parking areas around their treatment plant in Oswego similarly resurfaced. The Fox Metro portion of this contract (approximately $174,000) will be initially paid for by the City but will be reimbursed by Fox Metro in accordance with the recently approved Intergovernmental Agreement (attached).
DISCUSSION:
An invitation to bid was published and seven bids were received on August 18, 2025. Of the seven bids received, Schroeder Asphalt Services, Inc. of Marengo, IL submitted the lowest bid in the total amount of $276,725.20 (attached), which includes a $20,000 contingency to address any additional repairs or quantities deemed necessary during construction. However, since this bid was subject to Local Preference and local contractor Geneva Construction Company was within the allowable 5% threshold for consideration (see attached bid submittal) and agreed to perform the work for the lowest bid amount, the City is requesting authorization to enter into an agreement with Geneva. See attached Bid Tabulation (see attached), for additional details.
The Customer Service Lot (which was approximately $32,450 ...
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