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TO: Mayor Robert J. O'Connor
FROM: Don Davids, Assistant Fire Chief
DATE: May 9, 2017
SUBJECT:
A resolution authorizing the purchase, in excess of $25,000 of certain fuels (On-road diesel, Off-road diesel and gasoline) for various City of Aurora departments (Fire, Parks, Water production, Airport and others) for daily operations and backup generator usage.
PURPOSE:
Various City of Aurora (COA) departments utilize gasoline or diesel fuel for department operations, in addition several departments have emergency backup generators at critical facilities/locations that need to receive fuels on an "as needed basis". This resolution would allow those departments to purchase fuels from the lowest responsive bidder (Blu Petroleum, Inc).
BACKGROUND:
Previously, COA departments independently contacted a vendor of their choice to purchase necessary fuel for their operations. The COA Procurement Division has recommended that all departments coordinate their fuel purchases to ensure advantageous pricing. Previous year's history shows approximately $150,000 in fuel purchases.
DISCUSSION:
The City of Aurora developed a bid specification for "wagon load" size fuel deliveries. Following established procurement guidelines, the fuel requirements were published in the local newspaper, multiple bids were received and opened. After staff review, Blu Petroleum, Inc. was recommended as the lowest responsive bid. Each COA department will need to ensure appropriate funds are available in their designated accounts.
IMPACT STATEMENT:
AFD staff have discussed the bid requirements with Blu Petroleum, Inc. and they understand and will meet all delivery requirements and concerns.
RECOMMENDATIONS:
That COA departments that purchase certain fuels be authorized to utilize Blu Petroleum, Inc. For their annual vehicle and generator fuel needs.
cc: Alderman O'Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Mesiacos, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. ...
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