TO: Mayor Richard C. Irvin
FROM: Abby Schuler - Downtown Services Manager
DATE: March 6, 2023
SUBJECT:
Requesting approval of Cox Landscaping, LLC as the contractor for the division of Downtown Services mowing and landscape maintenance for 2023 in the amount of $33,100, with options for two (2) one-year extensions.
PURPOSE:
To obtain City Council approval for mowing and landscape maintenance in the downtown.
BACKGROUND:
Downtown Services division is responsible for mowing and landscape maintenance of the downtown area. Mowing and maintenance includes 17,000 square yards of area adjacent to parking lots, and 21,300 square yards of green open space and right-of-way.
DISCUSSION:
A formal bid request was sent out for the mowing and landscape maintenance of the downtown for the 2023 season and included the option for two (2) one-year extensions. Responses were received from 4 vendors. Cox Landscaping, LLC from Yorkville, IL was the lowest responsible bidder who submitted bids for all tasks proposed. The bid did not allow for splitting the services among multiple vendors. References listed on Cox's bid were called and the reviews were positive. The contracted vendor will provide mowing services, shrub trimming and edging, and spreading of City supplied mulch as needed. The mowing season typically runs April to the end of October.
The City's Local Preference Ordinance did apply, however no local contractors submitted.
Funding for the services will be accounts 520-4432-437.36-15 ($13,100) and 101-4030-418.36-15 ($20,000). Both mowing accounts will have enough funds to cover the year 2023 expenses.
IMPACT STATEMENT:
This resolution must be approved in order to contract for downtown mowing and landscape maintenance.
RECOMMENDATIONS:
Request is for the approval of Cox Landscaping, LLC for the mowing and landscape maintenance of the downtown area.
cc: City Council
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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