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TO: Mayor Richard C. Irvin
FROM: Timothy Forbes, Superintendent of Streets
DATE: 3/16/2022
SUBJECT:
A Resolution for the Acceptance of Bid Pricing from Various Contractors for Mowing Landscape Maintenance for Several City Departments.
PURPOSE:
To obtain City Council approval to accept bids for a 1 year contract with optional two 1 year extensions upon mutual consent from contractors for mowing and landscape maintenance for City owned properties and right-of-way.
BACKGROUND:
There are a number of rights-of-way, medians, tot lots and parcels that the City is responsible for ongoing maintenance. Mowing landscape maintenance has previously been provided by private contractors. To maintain the high level of service of past years, contracting outside services is necessary to augment City crews.
DISCUSSION:
The City solicited request for proposal for "Mowing Landscape Maintenance" for City rights-of-way and parcels (RFP 22-06) and received bids from eleven companies. After checking references and receiving favorable responses, the following four contractors highlighted in blue on the attached bid tabulation are being recommended.
Beary Landscape Management, Lockport, IL. List: E1 ,E2, F, G
Local Lawn Care & Landscaping, Naperville, IL. List: J
Cox Landscaping, Yorkville, IL. List: A, B
Cornerstone Partners, St. Charles, IL. List: C, H, I, K
Cox Landscaping, Yorkville, Il. withdrew their bid for Lists C and E1.
The various departments who will be utilizing the Mowing Landscape Maintenance services of these contractors have appropriated monies for these expenditures in the following accounts: 101-4460-431-36-15, 101-1827-424-36-14, 101-4010-417-36-15 and 510-4058-511-36-15. The total amount actually spent each year is weather dependent. The 2022 combined budget for all of the accounts listed is $205,800 and last year's expense was $163,394.50.
This bid was subject to the Local Preference Ordinance, ho...
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