cover
TO: Mayor John Laesch
FROM: Robert Leible, Superintendent of Water Production
DATE: December 8, 2025
SUBJECT:
A Resolution Authorizing a Two-Year Instrumentation Service Agreement with the HACH Company for $200,093.40 for the Water Production Division.
PURPOSE:
To obtain authorization for a two-year Instrumentation Service Agreement with the HACH Company (HACH), of Loveland, CO, for routine and emergency maintenance service for existing HACH continuous monitoring/on-line laboratory water quality testing instrumentation utilized by the Water Production Division (WPD), at a cost of $200,093.40 ($98,085.00 for 2026 and $102,008.40 for 2027).
BACKGROUND:
The WPD utilizes 88 discrete on-line and laboratory instruments for water quality monitoring, process control, and regulatory compliance, all of which are covered under this service agreement. These instruments analyze parameters such as turbidity, pH, chorine residual, ammonia, and fluoride residual, all on a continuous basis.
DISCUSSION:
Under the proposed agreement, which the WPD has maintained with HACH since 2005, HACH provides regularly scheduled preventative maintenance and calibration service to all instruments covered, prioritized repair service and parts, and loaner instrumentation when needed.
The agreement is advantageous, in that the WPD is assured of high-quality, factory authorized maintenance and repair services and is relieved of the cost of carrying its own inventory of all spare parts. Perhaps more importantly, service is prioritized by HACH, which can prevent regulatory excursions when instruments for regulated parameters are involved. Because the parts and meter components are manufactured by HACH, this maintenance agreement is available exclusively though HACH (sole-source).
Due to discussions with the Purchasing Division which began in 2017, the WPD negotiated a two-year agreement with HACH with separate payments to be made at the beginning of each term year. This renewal agree...
Click here for full text