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TO: Mayor Richard C. Irvin
FROM: Michael R. Pegues, Chief Information Officer
Jeff Anderson, Deputy Chief Information Officer
DATE: May 6, 2022
SUBJECT:
A Resolution approving ratification for purchases of security system hardware and software from CDW-G Corporation of Vernon Hills, IL for an amount not to exceed $128,190.
PURPOSE:
Approve purchases of security system hardware and software in addition to what was approved in Resolution R19-336.
BACKGROUND:
Resolution R19-336 was approved by City Council on 10/8/2019 to upgrade and centralize the following services:
1. Detention Security System (door control & monitoring and intercom & paging systems)
- Aurora Police Department
2. Access Control System (card readers)
3. Video Management and Recording System
The Access Control System and Video Management Systems were upgraded and/or installed new at the following locations:
Aurora Police Department
Development Services Center
Fire Station 8
River Edge Park
Route 25 Transportation Center
Route 59 Train Station
Water & Sewer Facility
Council Resolution R19-336 was for approved for an amount of $1,825,209 which included $1,407,000 in Equipment and Installation for installation of cameras and access controls at several City-owned locations as well as a $425,000 fee for CDW-G to provide maintenance on City cameras for one year. After reviewing the marketplace for camera maintenance programs, City staff determined that it was more cost effective to find a partner to provide maintenance and support (both reactive and preventative) to the City's security/CCTV cameras for a period longer than just one year. This maintenance contract was approved by Council in resolution R21-135.
This ratification is for additional equipment and installation costs related to R19-336.
DISCUSSION:
The completion of the items described was lengthy and was delayed by the pandemic and supply chain shortages. During this timeframe, several items that were unforeseen surfaced...
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