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TO: Mayor Richard C. Irvin
FROM: Christopher Linville, Superintendent of Fleet Operations
DATE: February 17, 2025
SUBJECT:
Fleet Telematics Service
PURPOSE:
To provide enhanced telematics monitoring for the City's fleet.
BACKGROUND:
Telematics is a technology that collects Global Positioning Systems (GPS) location and vehicle on-board diagnostics (OBD) systems data. The vehicle data is then compiled into reports and visual interfaces which allow management personnel to optimize vehicular operations, usage, fuel efficiency, maintenance, and driver safety.
The current telematics application used to monitor the City fleet was first installed in 2015. This application is limited, providing basic vehicle data, primitive reporting, and asset location updates in thirty-second intervals. The City fleet would be better served by adopting a more capable and robust application.
Samsara Inc., a leading telematics provider, offers a superior solution that will provide real time tracking, historical trip data, comprehensive diagnostic reporting, harsh driving alerts, geo-fencing, fuel & energy reporting, idle monitoring, the ability to integrate with numerous fleet management software applications, and a modular gateway for future integrations (such as front facing cameras and sensors to monitor material spreading). These advanced capabilities would allow the Fleet Maintenance Division to expand its Green Fleet initiatives while also allowing user divisions to streamline daily vehicular operations.
DISCUSSION:
The City participates in the Sourcewell purchasing cooperative. This program allows the City to procure various goods and services at lower prices.
Using Sourcewell contract #020221-SAM, Samsara Inc. has offered to provide telematics services for 285 City fleet assets at the annual per asset rate of $176.40 ($50,274.00 total). This price includes all the required equipment along with complete access to all collected data.
Monitoring services will...
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