TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: June 21, 2021
SUBJECT:title
Request to proceed with appropriate procurement procedures utilizing stormwater funds with the approval of the Infrastructure and Technology Committee for corrective actions to address drainage related issues within the Right-of-Way.
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PURPOSE:
Localized drainage issues within the right-of-way are frequently presented to the public works department by residents and businesses in the spring of each year.
BACKGROUND:
With the amount of rain received this spring, the number and complexity of the drainage issues brought to the attention of the Public Works division during 2021 have been greatly reduced from previous years. Attached are five exhibits showing known locations of minor drainage issues proposing to be addressed with the stormwater fund authorized for use by the Infrastructure and Technology Committee.
DISCUSSION:
It is anticipated that all five of these locations will individually cost less than $25,000 and will therefore be addressed via the informal bid process. Due to their size and spread out locations, it is not anticipated that there would be a significant cost savings by packaging them together in a formal bid package. If a drainage issue is identified later in 2021 that would cost over $25,000, then the formal bid process would be utilized and the project would be presented to this committee for approval. Account 280-1852-512-81-01 (B010) has a 2021 budgeted amount of $200,000 to address these types of drainage concerns.
IMPACT STATEMENT:
Minor and short construction projects would commence at each of the proposed locations which will result in temporary road closures.
RECOMMENDATIONS:
I request authorization to use this fund to address minor drainage issues via the informal bid process.
cc: Infrastructure and Technology Committee