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TO: Mayor Richard C. Irvin
FROM: Daniel Barreiro, Chief Community Services Officer
DATE: July 12, 2017
SUBJECT:
Approval of a license agreement with the Aurora Metropolitan Exposition Auditorium and Office Building Authority for the rental of RiverEdge Park for the annual Fiestas Patrias Aurora event for the City of Aurora's Aurora Hispanic Heritage Advisory Board on September 16 and 17, 2017.
PURPOSE:
City Council approval of this agreement is required because it exceeds the $25,000 procurement threshold. The rental of RiverEdge Park will permit the Aurora Hispanic Heritage Advisory Board (AHHAB) to host the festival in a venue suited for large events.
BACKGROUND:
This is the third year that the AHHAB will be hosting the Fiestas Patrias Aurora event at RiverEdge Park. Last year the AHHAB received a large grant which went directly to ACCA and eliminated the need for the City Council to approve the contract with ACCA. Last year, the event drew several thousand people. The AHHAB was able to raise over $20,000 for scholarships.
DISCUSSION:
This year the AHHAB will partner with the Aurora Regional Hispanic Chamber of Commerce. This partnership will build capacity for the two day festival. The two groups will pool resources to secure sponsorships, vendors, acts and volunteers to produce a successful event. On Saturday the festival will begin at 1:00 p.m. and end at 10:00 p.m. On Sunday the festival will begin at 1:00 p.m. and end at 8:00 p.m. In addition to the two day festival a parade will be held on Sunday, September 17 and will step off at 11:00 a.m. The AHHAB will be partnering with Dollars for Scholars who will manage the parade. Organizers are planning to cover all event costs with sponsorships, vendor fees, beverage sales and a $5.00 admission fee. Admission will be free on both days for the first few hours but will be collected for the main acts.
The two day rental of RiverEdge Park including all fees is estimated at $46,199.07. ...
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