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TO: Mayor Richard C. Irvin
FROM: Christopher Linville, Superintendent of Fleet Operations
DATE: April, 21 2025
SUBJECT:
2025 Fleet Vehicle Procurements
PURPOSE:
To ensure that City divisions have adequate vehicles to perform their missions safely and effectively.
BACKGROUND:
There are several vehicles that are authorized for purchase in the City's 2025 budget that remain to be ordered. Due to ongoing global supply and labor shortages, increasing emissions standards, and electrification initiatives, automotive manufacturers have drastically reduced, delayed, or canceled vehicle production. The limited supply and nationwide high demand have caused vehicle ordering banks to close rapidly. These brief ordering opportunities pose challenges in procuring vehicles through the City's standard bidding and approval processes.
DISCUSSION:
To take part in these limited ordering opportunities and enhance the City's chance of successful procurements, the Fleet Maintenance Division is requesting authorization to place vehicle orders as opportunities arise. Vehicles are typically procured through approved cooperative programs, such as the Suburban Purchasing Cooperative (SPC), Sourcewell, and Equalis Group. In the event there are no current purchasing cooperative contracts in effect for a particular model, orders will be placed in accordance with the exceptions outlined in the City Code of Ordinances (Section 2-335).
Where available and feasible with City operations, electric and/or high efficiency vehicles will be procured.
A list of vehicles to be procured, funding sources, price quotations, and budgeted amounts is attached.
The requested vehicles are approved in the City's 2025 budget and funding is allocated in the following accounts: 340-4410-440.75-20 ($90,000.00) 340-4030-418.63-99 ($120,000.00) 340-4020-418.75-10 ($458,110.00) 255-3536-421.66-02 ($1,852,560.00) 340-4060-431.75-10 ($631,240.00) 510-4063-511.63-99 ($176,000.00).
IMPACT STATEMENT:...
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