cover
TO: Mayor Richard C. Irvin
FROM: David E. Schumacher, P.E., Superintendent of Water Production
DATE: October 9, 2017
SUBJECT:
A Resolution to ratify payment to General Pump and Machinery, Inc., for the replacement of Pump Nos. 1 & 3 at the Fox Valley East Booster Station for the Water Production Division
PURPOSE:
To ratify payment of $21,285.00 to General Pump and Machinery, Inc., for the replacement of Pump No. 1 at the Fox Valley East Booster Station for the Water Production Division.
BACKGROUND:
In February 2017, informal bids (see attached bid tabulation for informal bid 17-03) were received for the replacement of Pump No. 3 at the Fox Valley East Booster Station. The low bidder was General Pump and Machinery, Inc., Montgomery, IL (GPM), who was contracted to provide, install, and test a replacement Pump No.3. GPM satisfactorily completed the pump No. 3 work in June 2017.
Upon testing the operations of the new Pump No. 3 and both existing Pump Nos. 1 and 2, WPD staff determined that Pump No. 1 was not operating correctly. Upon further investigation, it was determined that Pump No. 1 was also in need of repair. Ultimately, the most economical option is to replace Pump No. 1. As such, the WPD has elected to replace Pump No. 1.
DISCUSSION:
Upon discussion with the Purchasing Division, the WPD was permitted to purchase a replacement Pump No. 1, which is identical to Pump No. 3, under the informal bid IB07-03 results from February 2017. Accordingly, due to the long delivery time for the pump, the WPD has ordered the replacement Pump No. 1 from GPM (see attached quote dated August 28, 2017) to insure installation of the pump in a timely matter.
Although the purchase of Pump No.1 is under the $25,000 limit, it could be interpreted as exceeding the limit when associated with the previous purchase of pump No. 3 from GPM (same vendor at the same location, albeit different pump replacements). Hence, the WPD is seeking to ratify the payment for Pump ...
Click here for full text