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TO: Mayor John Laesch
FROM: Ian Wade, Capital Projects Manager
DATE: October 30, 2025
SUBJECT:
A resolution authorizing the director of purchasing to order street light poles from Graybar, Itasca, IL in the cumulative amount of $102,579.34.
PURPOSE:
To authorize the purchase of street light poles to be used to replace deteriorated or knocked down poles throughout the city over the coming months.
BACKGROUND:
The city purchases various light poles on an annual basis which are used to replace poles that are deteriorated or knocked down (mostly because of traffic accidents) throughout the city. While these poles are typically purchased through a request for bids each year, the request was not published this year because one of the two vendors that was awarded the 2024 contract, Graybar, participates in the Omnia cooperative purchasing program which allows us to purchase items directly while satisfying the City's procurement ordinance.
In recent months, the city has made four small pole and fixture purchases from Graybar totaling $20,795.10. The attached additional requests to purchase single and twin arm metal poles for $33,569.90 and spun concrete poles for $48,214.34 brings the total amount of purchases for lighting materials from Graybar (via Omnia Contract #EV2370) in 2025 to $102,579.34.
DISCUSSION:
Considering the relatively small quantity of poles that the city is looking to purchase, the lead time to receive these poles, and the time-sensitive need to make a few of each of these pole types available in our inventory as soon as possible, city staff is recommending that these purchases be approved. Since the overall inventories of poles, fixtures, and other electrical materials are reaching levels which warrant a single, considerably larger purchase to replenish, a Request for Bids will be published in the coming weeks for the bulk of materials needed in 2026.
These purchases will be funded using 340-4020-418.65-07 (Supplies-Repairs/Mtce/Street ...
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