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TO: Mayor Richard C. Irvin
FROM: Robert Greene, City Traffic Engineer
DATE: October 17, 2017
SUBJECT:
A Resolution awarding Meade, Inc. the low joint bid for the two year citywide traffic signal maintenance.
PURPOSE:
To award the low bid for citywide traffic signal maintenance to Meade, Inc.
BACKGROUND:
The City has been working with DuPage County, City of Naperville and Village of Lombard on a unique joint bid for electrical maintenance services. The general premise was to increase the bid pool in order to receive the best per signal bid possible for traffic signal maintenance.
DuPage County was the bidding agency.
DISCUSSION:
Two contractors had bidding interest, H&H Electric and Meade, Inc. H&H Electric protested the bid with DuPage County which mainly involved a contract clause to assume maintenance "as is" for the signalized intersections and signal hardware. Therefore, the joint bid only received one qualified bidder, Meade, Inc. DuPage County Board heard public protest comments from H&H Electric, at the September 12, 2017 Board Meeting and awarded the 2018/2019 Traffic Signal Maintenance Contract to Meade, Inc.
The largest part of the contract involves the routine, per month maintenance cost for the traffic signals (127 total) and traffic signal mast arm-mounted luminaires (194 total), which came in at $153 and $7.93 respectively, per month. This results in a 16 % increase ($70,879.20) for the routine maintenance compared to the previous contract, over two years. However, the previous contract routine maintenance initially was for 119 signals and 156 signal mounted luminaires. Therefore, routine maintenance, for the new contract, involves 8 additional signal locations and 38 additional signal mounted luminaires, as compared to the previous contract. Factoring this in, the net increase in contract routine maintenance would be approximately 9% over the previous contract.
Regarding the 2018/2019 contract, the City has the option of per...
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