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TO: Mayor Richard Irvin
FROM: Michael Pegues, CIO
Jeff Anderson, Deputy CIO
DATE: November 6, 2023
SUBJECT:
Resolution to provide annual true-up to Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502, for Preventive Maintenance & Support of City-wide CCTV for a total of $71,765.00.
PURPOSE:
R21-135 was passed in June 2021, to award maintenance of the City's Closed Circuit TV (CCTV) cameras to Scientel Solutions, LLC ("Scientel"). The goal of this City-wide initiative is to ensure effectiveness and uptime for the camera program but also have greater ability to plan, manage costs and reduce risk.
BACKGROUND:
At the time of the award of R21-135, the City had 560 cameras in use across the City. Additional cameras have since been added at various City locations bringing the current total to 653 cameras. Additional requests, including those at River Edge Park, Grand Boulevard, Aurora Police Department and 101 Lake Street, will bring this total to 653 by year end. This increase in cameras results in an increase in fees owed to Scientel for annual preventative maintenance and cleaning.
Based upon the true-up approved in R22-356, Year 3 of the agreement in was to have been $283,290.00. The increase in number cameras deployed will add $39,125.00 to that amount making the new amount for Year 3 for CCTV cameras $322,415.00.
Any true-up due for Year 4 will be due in June 2024.
DISCUSSION:
Scientel's global headquarters, based locally in Aurora, IL, is home to a 24x7x365 Network Operations Center (NOC) with a world-class dispatch process. Scientel has integrated all City cameras into Scientel's 24x7 NOC for monitoring to ensure that all cameras are operating at peak performance.
Scientel's team meets regularly with City staff concerning camera performance, monitoring and maintenance. The Scientel team has performed admirably during the past year and City staff are pleased with the performance of the contract.
This purchase will be made using existing...
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