TO: Mayor Thomas J. Weisner
FROM: Gina Moga, Special Events Manager
DATE: August 31, 2016
SUBJECT:title
Requesting permission to stage the City of Aurora's Winter Lights event downtown on Friday, November 18, 2016 from 6:30 pm to 8:00 pm.
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PURPOSE:
Winter Lights is Aurora's official kick-off of the holiday season. The City's holiday tree is lit by the Mayor along with the winners of the Miss Merry Christmas and Mr. Jack Frost contest. The tree lighting is a tradition going back several decades.
BACKGROUND:
The event continues to change somewhat each year. The large crowds last year necessitated adjusting the staging area once again. The main event area will be on Downer from Water to Hoyt. A holiday pop-up shop will take place in the vacant WCC building with assistance from Aurora Downtown and Invest Aurora. As in the past few years a small parade and fireworks show will also be part of the festivities. Businesses in the event area are being asked to stay open later than usual to take advantage of the additional foot traffic.
DISCUSSION:
Winter Lights is budgeted out of Special Events account number 101-1341-450.50-07.
IMPACT STATEMENT:
Street closure is requested on Downer from Water to Hoyt and Stolp from Downer to Galena from approximately 5:30 to 8:15 for the event and on LaSalle from 5:30 to 6:30 for the staging of the parade. Additional closure is requested for the fireworks on Benton from Stolp to Water from 7:45 until approximately 8:00. A complete barricade map will be sent directly to the Street Department.
Requesting assistance from the Street Department and/or Downtown Maintenance to bring the floats from storage to staging, drive them in the parade and return to storage.
Any additional power needs are being worked out directly with the Electrical Division.
Requesting assistance from APD for the parade. Parade staging is on LaSalle from New York to Spring and steps off on Spring, to Broadway to Downer ending at Stolp Ave. ...
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