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TO: Mayor Richard C. Irvin
FROM: Shanita Thompson, Director IT Operations
DATE: 04/01/2018
SUBJECT:
A resolution authorizing the annual renewal of required software for the City of Aurora Information Technology Division under the National Intergovernmental Purchasing Alliance (IPA) Technology Solutions contract (130733) from CDW Government, Vernon Hills, Illinois for the total amount of $ 129,837.84.
PURPOSE:
The Information Technology Division has to maintain different software & hardware platforms throughout the city. While many physical backup tools can now perform image-based backups of virtual machines (VMs), Veeam fully leverages the virtual environment to reduce the cost and increase the value of backup. This licensing will be used to back up key systems such as the City's 911CAD/RMS system. Veeam has features such as, application-aware backup and recovery, application log truncation, granular application-item recovery.
VMware Server is a virtualization product that makes it possible to partition a single physical server into multiple virtual machines. We currently run a VMware environment at the Aurora PD which has 34 virtual servers, which includes our new Computer Aided Dispatch and Records Management (CAD/RMS) system. As the network is being re-designed, the Public Admin key applications, such as GIS, SharePoint, Email archival, and Selectron, will be moved to this environment.
BACKGROUND:
In the approved resolution, R15-353, it was mentioned that these items would be necessary to increase in pricing and purchased once the Hexagon CAD/RMS project got underway.
This software will be purchased using the National IPA. The National IPA aggregates purchasing volume of participating agencies in order to receive larger volume discounts from suppliers. All master agreements are publicly solicited, awarded, and held by a Principal Procurement Agency. National IPA serves as a government cooperative purchasing organization for agencies nationwi...
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