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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: June 10, 2024
SUBJECT:
A resolution authorizing the Director of Purchasing to modify the contract values previously awarded to Graybar Electric and Volunteer Supply Industries, Ltd to a combined amount not to exceed $225,000 for the purchase of lighting materials for various locations throughout the City.
PURPOSE:
To modify the contract values previously awarded to Graybar Electric, 1 Pierce Place, Suite 800, Itasca, IL 60143 and Volunteer Supply Industries, Ltd., 105 E Galena Blvd, Suite 806, Aurora, IL 60505 to a combined amount not to exceed $225,000, which includes an initial purchase of $114,259.20 and $93,375.00, respectively.
BACKGROUND:
Annually, the City purchases and installs various light fixtures and associated components to upgrade or supplement existing fixtures throughout the City. To purchase this equipment, the City obtains competitively bid pricing from suppliers which are then installed by the City's Electrical Division.
DISCUSSION:
Based on an estimated quantity of materials needed, a request for sealed bids was published and four bids were read aloud on February 21, 2024. Of the bids received, Graybar Electric was determined to be the lowest responsible bidder for 6 of the 7 items and Volunteer Supply Industries, Ltd. was determined to be the lowest responsible bidder for the other item. As a result, agreements were approved via Resolution R24-083 in the amounts of $243,818.80 and $20,370.00 for Graybar and Volunteer, respectively. These agreements reflected pricing provided by Graybar for several product alternates, which were initially approved for inclusion. However, upon receiving further details on the alternates proposed for the LV Fixtures and StressCrete Poles, it has since been determined that these items are incompatible with the City's existing inventory and will not meet the needs of the Electrical Division of Public Works.
As a result, the ...
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